SENIOR SUPPLY CHAIN MANAGEMENT CLERK: RECEIVING AND ISSUING & PAYMENTS – GOVERNMENT COMMUNICATIONS AND INFORMATION SYSTEM

REF NO: 3/1/5 – 19/93 (X2 POSTS)
(12 Months Contract)
Directorate:
Supply Chain Management
SALARY :
R208 584 per annum (Level 06) plus 37% in lieu of benefits
CENTRE : Pretoria

REQUIREMENTS :
Applicants must be in possession of a National Diploma (NQF 6) or Degree (NQF
7) in Supply Chain Management, Public Management/ Administration, Logistics
Public Finance and Accounting or relevant qualifications with two (2) years proven
experience in Supply Chain Management Sound knowledge and experience of
LOGIS, BAS, SCM policies, PFMA, Preferential Procurement Regulations,
Treasury regulations The ability to work under stressful circumstances Be able to
work independently, and have innovative thinking Excellent computer skills
(MSWord and Excel) Must be willing to work irregular hours Excellent
Communication skills (verbal and writing) Flexibility and willingness to adjust to
changes in the work environment Ability to interact with people across all levels
Client service orientated.

DUTIES :
The successful candidate will be responsible for receiving invoices from suppliers
Distributing invoices to relevant sections and do follow up on the outstanding
invoices within the standards set by the department Capturing of payments and
invoices on Procurement Integration and BAS within the standards set by the
department Adhere to payments turnaround time Ensure that payments are not
processed after 30 days from the date of receipt of valid invoices including within
the standard set by the department Ensure that supplier’s information and all
related information is accurate and compliant before capturing payments and or
invoices on the system Ensure that information is also inputted accurately on the
system Filing of Payment Advices Retrieving of paid payment advices for
Internal/External Auditors as well as other internal clients and ensure adherence to
the standards as per the communication protocol and standards set by the
department Ensure that documents are legibly recorded and signed for before
being handed over and reconciliation done to ensure that all documents are
submitted Reconciliation of statements that reflect debit or credit balances and
ensure that accounts of creditors of the department are not outstanding for more
than 30 days Attending to enquiries/queries relating to payments and invoices
Follow-up on outstanding invoices with the relevant sections for invoices submitted
for signature and with suppliers where invoices are not submitted Inputs to the
IFS/AFS and follow-up with the relevant sections for confirmation of commitments
and accruals Arrange meetings with travel agencies and or other suppliers on a
monthly basis Submit weekly reports on area of responsibility to the relevant
seniors within the directorate.

ENQUIRIES :
Ms M Rabodiba Tel No: (012) 473 0172 / Ms M Ramashi Tel No: (012) 473 0194/Mr
G Storey (012) 473 0093

APPLICATIONS :
The DG of Government Communication and Information System, Private Bag X
745, Pretoria 0001, or hand deliver to Tshedimosetso House, 1035 Cnr Francis
Baard & Festival streets, Hatfield, Pretoria

FOR ATTENTION :
Mr S Matshageng

CLOSING DATE :
18 October 2019

NOTE :
GCIS is an equal opportunity employer and practicing affirmative action
employment. It is our intention to promote representivity (race, gender, disability)
in the department through filling these posts. The candidature of persons whose
appointment/transfer/promotion will promote representivity will receive preference.
Applicants with disabilities are welcome to apply Applications must be submitted
with Z83 form, obtainable from any Public Service Department or on the internet at
www.gov.za/documents The completed and signed Z83 form should be
accompanied by a recently updated, comprehensive CV as well as originally
certified copies of all qualification(s) and ID-document The certification must be
within three (3) months Should you be in possession of a foreign qualification, it
must be accompanied by an evaluation certificate from the South African
Qualification Authority (SAQA Applicants who do not comply with the abovementioned requirements, as well as applications received late, will not be
considered Failure to submit all the requested documents will result in the
application not being considered No faxed, copied or e-mailed application will be
considered Where a driver’s license is essential, such a license should be attached
Correspondence will be limited to short-listed candidates only If you have not been
contacted within three (3) months after the closing date of this advertisement,
please accept that your application was unsuccessful “The successful candidate
must disclose to the DG particulars of all registrable financial interests, sign a
performance agreement and employment contract with the DG within three months
from the date of assumption of duty and obtain a top secret security clearance” All
appointments are subject to the verification of educational qualifications, previous
experience, citizenship, reference checks and security vetting following the
interview and technical exercise, the selection panel will recommend candidates to
attend generic managerial competency assessment (Criminal record, citizenship,
credit record checks, qualification verification and employment verification)