Administrative Officer I – University of Johannesburg – Gauteng

Responsibilities:
The Incumbent will be expected to:
Manage established commodities across the University contracts for goods and services to ensure the delivery of outcomes in line with contract objectives, University and customer requirements.
Monitor contract performance and compliance in accordance with the contract, contract management plan, risk management plan and organisational policies and procedures.
Assist to analyse contract related information including supplier contract reporting and provide reports regarding contract activity and performance (including University reporting).
Assist to manage allocated contract implementation and transition, including management of supplier and University activities.
Schedule, organise, minute and chair contract negotiation with relevant parties.
Establish cross-functional teams, working closely with end users, Commodity Team, technical specialists and Supply Chain Management officers/Buyers to consolidate technical specifications and commercial requirements for contract development.
Assist the Contracts & Commodities Specialist to develop the Institutional Annual Procurement Plan.
Assist in the development and deployment of commodity sourcing strategies and actions.
Assist to conduct market research and data analysis of strategic commodities
Deliver high quality customer service to both internal and external stakeholders.
Establish and maintain strong customer relationships with stakeholders and suppliers including effectively managing contract enquiries, issues, disputes, variations, and risks and undertaking negotiations with suppliers as required.
Maintain and update the Contract Database Management System.
Assist with regular information/data updates.

Minimum requirements
3-year (NQF 6) Diploma or higher in Procurement or Logistics or Supply Chain Management
3 years’ experience in Procurement or Supply Chain Management or Contract Management
3 years’ experience working with ERP systems
Working knowledge of MS Office package

Competencies and Behavioural Attributes:
Excellent written, verbal, listening and interpersonal communication skills;
Highly attentive to detail with well-developed proof reading and accurate data entry skills;
Well-developed negotiation skills and Management
Good stakeholder management skills with the ability to build strong customer relationships;
Good time management skills;
Project Management and Planning and Organising skills
Good financial management skills;
Ability to conduct strategic sourcing;
Excellent Contracts Management skills;
Understanding legislative requirements

ENQUIRIES:
Enquiries regarding job content: Ms Ronel Naidoo at (011) 559 6904
Enquiries regarding remuneration and benefits: Ms Morongwa Mametse at (011) 559 4014
Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.

Enquiries (UJ e-recruitment Portal)
If you have general enquiries regarding the advertised post, please send an e-mail with the subject line being the reference number of the post to vacancies@uj.ac.za
If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details: 0861 227337/010 140 3099 or email ujsupport@pnet.co.za

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