Judges Secretary – Pretoria – Office of the Chief Justice – The DPSA

SALARY : R 226 611 – R 266 943 per annum plus 37% in lieu of benefits. The successful
candidate will be required to sign a performance agreement.

CENTRE : Labour and Labour Appeal Court
Western Cape REF NO: 2017/202/OCJ (1 Post)
Free State High Court REF 2017/203/OCJ (1 Post)

REQUIREMENTS : Grade 12:, experience as a Judges Secretary or relevant experience;
shortlisted candidates will be required to pass a typing test; A valid driver’s
licence, the following will serve as an advantage; a secretarial diploma or
equivalent, A four year recognized qualification or a minimum of 20 modules
completed towards an LLB, BA or B Com Law Degree ; Proficiency in English
and Afrikaans; 2 to 3 years legal experience; Skills and Competencies: Good
communications skills (verbal and written), administration and organisational
skills, Self-driven, Exceptional interpersonal skills, ability to meet strict
deadlines and to work under pressure and attention to detail, Confidentiality
and time management; customer care service skills, computer literacy (MS
Word), research capabilities, excellent typing skills.

DUTIES : Types(or format) draft memorandum decision, opinions or judgement entries
written by assigned Judge, administrator or staff attorney and modifies or
corrects same as directed(including dicta typing);Arrange and diarize
appointments, meetings, official visits, and make travel and accommodation
arrangements, etc.; Safeguarding of al case files and the endorsement of case
files with order made by Judge; Provide general secretarial/administrative duties
to the Judge; Update files, documents and provide copies of documents to
the Registrar; Accompany the Judge to Court and circuit Courts as well; After
a case has been completed and opinion, decision or judgement entry
released, returns case file to administration for returns to clerk’s office;
Management of judge’s vehicle, logbook and the driving thereof; Compile data
and prepares reports and documents for assigned judges as necessary,
including expense reports, continuing legal hours, financial disclosure
statements, and case management; Cooperates with Judges, Supervisors
and co-workers as necessary to ensure the smooth and efficient operation
of the Court; Arrange receptions for the Judge, and his visitors and attend to
their needs; Manage of Judge’s Library and updating of loose leaf
publications; Any other task for or allocated by the Judge; Comply with
Departmental Policies and Prescripts and procedures or guidelines for the
generated reports and indirectly oversee the monthly submission of data by
court administration personnel and project members of the relevant projects in
the division.

ENQUIRIES : Ms M Baker (021) 469 4000
Ms N DeLaRey (051) 406 8194

APPLICATIONS : Western Cape: The OCJ Provincial Head, Private Bag X9020, Cape Town
8000. Applications can also be hand delivered to the Office of the Chief Justice
Provincial Centre, 30 Queen Victoria Street, Cape Town.
Bloemfontein, 9300. Applications can also be hand delivered to Office of
the Chief Justice Service Centre, Free State High Court, Corner President
Brand and Fontein Streets, Bloemfontein, 9301

CLOSING DATE : 24 November 2017

NOTE : Applications must be submitted on form Z83, obtainable from any Public
Service Department or on the internet at www.dpsa.gov.za/documents. The
Completed and signed form should be accompanied by a recently updated CV
as well as certified copies of all qualification/s and ID document( no copies of
certified copies allowed, certification should not be more than three months
old). Failure to submit all the requested documents will result in the application
not being considered. Please indicate the reference number and position you
are applying for on your application form. Correspondence will be limited to
short-listed candidates only. If you have not been contacted within three (3)
months after the closing date please accept that your application was
unsuccessful. Applications received after the closing date, as well as
applications received via fax/email, will not be considered or accepted Note:
Short-listed candidates must be willing to undergo normal vetting and
verification processes, including a competency assessment (SMS) and
personality profile analysis. Women and People with Disabilities are
encouraged to apply