SENIOR ADMINISTRATION CLERK, Department of Defence

SENIOR ADMINISTRATION CLERK JOB ANALYSIS AND DESIGN

REF NO: 26/19/02

SALARY : R173 703 per annum (Level 05)

CENTRE : DPSP Division (Integrated Management Systems Directorate)

REQUIREMENTS : NQF Level 4, 3 to 5 years’ experience in the administrative/secretarial field.
Applicants with prior leaning, either by means of experience or alternative
courses may apply. Special requirements (Skills needed): Good
communication in English (written and verbal). Computer literate (MS Word,
MS PowerPoint, MS Excel and Lotus Notes). Sound interpersonal relations and
high level of professionalism. Highly reliable. Self-motivated and flexible. Must
have a confidential security clearance or must be in process at Defence
Intelligence.

DUTIES : The conducting of job evaluations. Completion of job evaluation questionnaires
(JEQ), Assists in the conducting of interviews. Maintain and update the DOD
Job Evaluation (JE)/Job Description (JD) database and statistics of all job
evaluations completed. Take minutes during Moderation. Capture the
information of the JEQ. The provision of job evaluations/job description
configuration control systems. The provision of general administration.
Arranging of traveling authority, coordinate routine HR requirements. Ensuring
of office stationary and inventory. Delivering and collecting of documentation.
To preserve the sections documentation record management system.
Administrate the process of acquiring and storing of job evaluation documents.
Maintain an internal registry. Populate the job description database. Provide
JE/JD benchmark information and the enhancement of JE/JD database.
Ensure benchmark results are provided to clients. Provide assistance and
advice to clients in the compilation of JEQs/JDs.

ENQUIRIES : Ms E. Duvenage Tel No: (012) 355 5144 and Ms J.P. Bester Tel No: (012) 355
6344

APPLICATIONS : Department of Defence, Directorate Integrated Management Systems, Private
Bag X161, Pretoria, 0001 or may be hand delivered to Armscor Building C/O
Nossob and Delmas Ave, Erasmuskloof, Pretoria.
NOTE : The advertisement(s) contained herein is/are meant for the attention/perusal
of all interested job seekers, whether they are serving employees/officials of
the DOD/Public Service, unemployed persons or persons employed outside
the Public Service. Persons not employed by the DOD/Public Service are
encouraged to apply for the vacancies advertised in this circular. Applications
must be submitted on the prescribed form Z83 (obtainable from any Public
Service department), which must be originally signed and dated by the
applicant and which must be accompanied by a detailed CV (with full
particulars of the applicants’ training, qualifications, competencies, knowledge
& experience) and clear certified copies of original educational qualification
certificates, ID document and Driver’s license (where applicable). Failure to
comply with the above instructions will result in applications being disqualified.
Applicants applying for more than one post must submit a separate form Z83
(as well as the documentation mentioned above) in respect of each post being
applied for. If an applicant wishes to withdraw an application it must be done in
writing. Should an application be received where an applicant applies for more
than one post on the same applications form, the application will only be
considered for the first post indicated on the application and not for any of the
other posts. Under no circumstances will photostat copies or faxed copies of
application documents be accepted. The successful candidates will be
subjected to Personnel Suitability Checks (criminal record-, citizenship- &
financial/asset record checks and qualification and employment verification).
Successful candidates will also be subjected to security clearance processes.
Applicants who do not receive confirmation or feedback within 3 (three) months
after the closing date, please consider your application unsuccessful. Due to
the large volume of responses anticipated, receipt of applications will not be
acknowledged and correspondence will be limited to short-listed candidates
only. For more information on the job description(s) please contact the person
indicated in the post details. Successful candidates will be appointed on
probation for the period of twelve (12) months in terms of the prescribed rules.
(Applications received after the closing date and faxed copies will not be
considered).

CLOSING DATE : 28 June 2019