REGISTRY CLERK SECURITY – MISA – Centurion

REGISTRY CLERK: SECURITY AND FACILITIES MANAGEMENT SERVICES

REF NO: HR RC/SFMS/03

SALARY : R173 703 – R204 612 per annum (Level 05)

CENTRE : MISA Head Office, Centurion

REQUIREMENTS : A Grade 12 Certificate or Equivalent qualification. No experience required. Generic
Competencies: Problem solving, Planning and Organising, Communication (verbal
& Written), Computer literacy. Technical competencies: In depth knowledge and
understanding of: Filling system, Mail procedure manual, Promotion of access to
information act, National archives.

DUTIES : The successful candidate will perform the following duties: Provide registry counter
services: Attend to clients, Handle telephonic and other enquiries received,
Receive and register hand delivered mail/file, Handle incoming and outgoing
correspondence:, Receive all mail, Sort, register and dispatch mail, Distribute
notices on registry issues, Render an effective filing and record management
service: Opening and close files according to record classification system,
Filing/storage, tracing (electronically/manually) and retrieval of documents and
employee personal files. Manage the document storage in the registry in
accordance with MISA’s File Plan and document management system. Complete
index cards for all files. Operate office machines in relation to the registry function:
Open and maintain Franking machine register and remittance register. Frank post,
record money and update register immediately on daily basis. Hand delivers and
signs over remittances to finance. Send back wrong remittances to sender via
registered post and record reference number in register. Lock post away in
postbag for messengers to deliver to Post Office, Process documents for archiving
and/or disposal: Comply with the relevant National legislation when determining
timeframes for disposal of records, Electronic scanning and indexing of files. Sort
and package files for archives and distribution, Compile list of documents to be
archived and submit to the supervisor, Keep records for archived documents.
Electronic routing of documents.

ENQUIRIES : Ms Fulufhelo Museisi Tel No: 012 848 5379

APPLICATIONS : Please forward your application, quoting the relevant reference number, to
hr.rc5fsm@misa.gov.za

CLOSING DATE : 07 June 2019 at 16:00

NOTE : Please forward your application, quoting the relevant reference number, to the
emails provided for each post. All applicants must be SA citizens/ permanent
residents. Applications must be submitted on Z83 form obtainable from any public
service department or on the internet at www.gov.za/documents and must be
accompanied by a recently updated comprehensive CV (with contactable
references and certified copies of all qualifications, Identity Document (ID) not
older than three months, including Drivers’ license (where it is required). It is the
applicant’s responsibility to have foreign qualifications evaluated by the South
African Qualification Authority (SAQA) and the evaluation certificate from SAQA
must be attached. Failure to sign z83 and submit the requested documents will
result in your application not being considered. Candidates whose appointments
will promote representatively in terms of race, gender and disability will receive
preference. Correspondence will only be entered into with short-listed applicants.
If you have not been contacted within three (3) months of the closing date of this
advertisement, please accept that your application was unsuccessful. Suitable
candidates will be subjected to personnel suitability checks (criminal record check,
citizenship verification, qualification/study verification and previous employment
verification). Note: all shortlisted candidates for Senior Management Service posts
will be subjected to a technical exercise that intends to test relevant technical
elements of the job. The successful candidate will be required to sign an annual
performance agreement, disclose his/her financial interests and be subjected to
security clearance. We thank you for the interest shown in MISA.

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