SECRETARY – Department of Correctional Services

(X2 POSTS)

Directorate: Office of the Chief Security Officer Ref No: HO 2019/06/30

Directorate: Risk Management Ref No: HO 2019/06/31

SALARY : R173 703 per annum

CENTRE : National Head Office

REQUIREMENTS : Grade 12 with typing as a subject or any other training course or qualification that
will enable the person to perform the work satisfactorily. Computer literacy.
Competencies and attributes: Honesty and integrity. Attention to detail. Plan and
organize. Punctuality and confidentiality. Service delivery and client orientation.
Excellent communication skills (written and verbal). Ability to work under pressure.
Ability to coordinate and organize work related tasks. Good telephone etiquette.
High level of reliability. Ability to act with tact and discretion.

DUTIES : Execute office and general administrative duties. Screen and answer telephone
calls. Type correspondence. Compile documentation and presentations. Ensure
proper record management through effective filling systems. Manage electronic
document tracking system. Maintain diary and manage appointments. Responsible
for the management of document tracking system. Arrange and coordinate
meetings, workshops etc. Facilitate the procurement of office equipment such as
stationery. Perform all such tasks and duties related to the role. Make all transport
arrangements for conferences, courses, meetings and hearings away from the
office. Management of finance and assets.

ENQUIRIES : Mr TO Mokhele Tel No: 012 3072173/Mr Y Naidoo Tel No: 012 307 2079/Ms M
Marais Tel No: 012 307 2977/Ms TP Baloyi Tel No: 012 305 8589

APPLICATIONS : All applications must be submitted to: National Head Office: Department of
Correctional Services, Post Advertisement Section, Private Bag X136, Pretoria,
0001 OR hand deliver at: 124 WF Nkomo Street, Poyntons Building, Cnr WF
Nkomo and Sophie De Bruyn Street, Pretoria, 0001 (Previous: Cnr Church and
Schubart Street).

CLOSING DATE : 14 June 2019 @ 15h45

NOTE : Applications must be submitted on form Z83 (Public Service Application form),
obtainable from any Public Service Department, and must be completed in full.
Applications must be accompanied by a CV, copies of qualifications, identity
document and valid driver’s licence. Please Note: All copies attached must be
certified a true copy of the original and not older than three months. Please send a
separate and complete application for each post you apply for, stating the correct
reference for each position you are interested in. Faxed and e-mailed applications
will not be accepted. Candidates must comply with the minimum appointment
requirements. Before you apply: All costs associated with an application will be
borne by the applicant. The Department of Correctional Services is an equal
opportunity employer. The Department will take into consideration the objectives of
Section 195 (1) (i) of the Constitution of the Republic of South Africa, 1996 (Act 108
of 1996) and the Employment Equity Act, 1998 (Act 55 of 1998) in filling of these
vacancies. It is our intention to promote representivity in respect of race, gender
and disability through the filling of these positions. In support of this strategy,
applicants need to indicate race, gender and disability status on the application
form/CV. Applicants who have retired from the Public Service with a specific
determination that they cannot be re-appointed or have been declared medically
unfit will not be considered. Please take note that correspondence will only be
conducted with the shortlisted candidates. If you have not been contacted within
three (3) months of the closing date of the advertisement, please accept that your
application is unsuccessful. Please do not call the department to enquire about the
progress of your application. The Department of Correctional Services reserves the
right not to fill any of these advertised posts. CV’s should be aligned to reflect one’s
degree of compliance with the advert requirements and responsibilities. It is the
sole responsibility of an applicant to ensure that their application reaches DCS
before 14 June 2019 @ 15h45. Indicate the reference number and position you are
applying for on your application form (Z83) and post your complete application to
the relevant address as indicated.