ASSISTANT DIRECTOR: EVENTS COORDINATION AND PLANNING MANAGEMENT – DEPARTMENT OF BASIC EDUCATION – Pretoria

REF NO
DBE/56/2022
Branch: Finance and Administration
Chief Directorate: Financial Management Services
Directorate: Security and Asset Management
SALARY : R477 090 per annum (Level 10)
CENTRE : Department of Basic Education (Pretoria)

REQUIREMENTS :
Three year relevant post matric qualification (NQF Level 6) or equivalent
qualification; Three (3) years relevant experience; Above average applied
knowledge of project management; Good and functional knowledge of
Government prescripts, frameworks and policies and government procurement
processes; Knowledge of monitoring and reporting systems and processes;
Knowledge and understanding of the Department’s Annual Performance Plan
(APP), Public Finance Management Act (PFMA), and the Minister’s Delivery
Agreement; Understanding of the curriculum; Sound operational planning and
management skills; Events coordination skills; Advanced Computer literacy in
MS Office software package (Word, PowerPoint, Excel, MS Teams, Outlook,
Zoom and other relevant software); Excellent communication (verbal and
written) skills; Excellent data and information management skills; Strong
leadership, negotiation and facilitation skills; Good interpersonal relations;
Ability to proof-read and edit documents as well as the utilisation of the
department/government document processing systems; Ability to work well
independently and under pressure as well as adherence to deadlines; Ability
to handle pressure; Willingness to work extensive hours and to travel
extensively; A valid driver’s license.

DUTIES :
The successful candidate will be responsible for managing and coordinating all
departmental events in collaboration with line functions (physical, virtual and
hybrid), national and international including the sourcing of quotations as well
as payment of invoices for such events; Managing all the processes relating to
the appointment and contract management of the Professional Conference
Organiser (PCO); Coordinating and managing the monthly reconciliation
database of the PCO Managing Events, including the invoices for the events;
Ensuring that the Department receives value for money and the quality of the
services rendered by service providers; Providing direction for the various role
players, in terms of current and future events, developing processes and
fostering a culture of responsibility and accountability in the management of
events and conferences in the Department; Ensuring that the invoices are
processed within 30 days as mandated by the PFMA and the Treasury
Regulations; Developing and presenting all necessary reports regarding the
departmental events; Managing and updating current electronic systems for
reporting.

ENQURIES :
Ms N Monyela Tel No: (012) 357 3295/ Ms J Masipa Tel No: (012) 357 3294

APPLICATIONS :
Submitted via post to: Private Bag X895, Pretoria, 0001 or hand-deliver to: The
Department of Basic Education, 222 Struben Street, Pretoria. Please visit the
Department of Education’s website at www.education.gov.za or the
Department of Public Service and Administration vacancy circulars at
www.dpsa.gov.za

FOR ATTENTION :
Ms N Monyela
CLOSING DATE : 02 December 2022
NOTE : Applications must be submitted on the most recently approved Z83 Application
for Employment Form, obtainable from the DBE Website or any Public Service
Department/Webpage. Use of the old Z83 Form will result in disqualification.
The Z83 must be completed in full and page 2 duly signed. A clear indication
of the post and reference number that is being applied for must be indicated
on your Z.83. Applicants are not required to submit copies of qualifications and
other relevant documents on application but must submit the Z83 with a
detailed Curriculum Vitae (only). Certified copies of qualifications and other
relevant documents will be requested from shortlisted candidates on or before
the day of the interview. Successful candidates will be subjected to Personnel
Suitability Checks (criminal record, citizenship & financial/asset record checks,
qualification and employment verification including social media profiles).
Appointment is subject to positive results of the security clearance process.
The successful candidate will be required to sign an annual performance
agreement and, where applicable, annually disclose his/her financial interests.
All applicants are required to declare any conflict or perceived conflict of
interest, to disclose memberships of Boards and directorships that they may
be associated with. Applicants who do not comply with the requirements
outlined above, will not be considered. Applications received after the closing
date and e-mailed or faxed applications will not be considered.

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