SECRETARY GR II – DEPARTMENT OF DEFENCE – Pretoria

REF NO: SAAF/22/18/01

SALARY : R163 653 per annum (Level 05)

CENTRE : SA Air Force HQ Unit, Pretoria

REQUIREMENTS : A minimum of Grade 12 or equivalent. Secretarial Diploma/Degree/Certificate will
be an advantage. Two to Five (2-5) years’ relevant experience. Special
requirements (skills needed): Knowledge of MS Word, Excel and Power Point.
Typing skills. Language proficiency in English (written and verbal). Analytical and
innovative thinking as well as problem solving skills. Excellent interpersonal skills.
Sound organisational skills. High level of reliability. Ability to act with tact and
discretion. Good people skills. Ability to do research and analyse documents and
situations. Excellent secretarial skills.

DUTIES : Provide a secretarial support services: Record appointments and events and
manage the Director’s diary. Receive and refer telephone calls to the correct role
players. Provide secretarial functions in board meetings. Write/type documents,
memorandums, letters and reports. Deal with classified files and documents.
Arrange meetings and events for Director. Identify venues, invite role players,
organise refreshments and set up schedules for meetings and events. Liaise with
travel agencies to make travel arrangements. Prepare briefing and notes for the
Director as required. Keep a filing system. Organise social functions. Operate
office equipment. Order and purchase stationary. Keep updated with the relevant
policy and procedures. Remain abreast with the procedures and processes that
apply in the office of the Director. Handle S&T advances and claims.

ENQUIRIES : Lt Col N.G. Nefale, Tel No: (012) 312 1366

Cpl S.P Soldaat Tel No: (012) 312 2879

APPLICATIONS : Department of Defence, South African Air Force Headquarters, Private Bag X199,
Pretoria 0001 or may be hand delivered at South African Air Force Headquarters
Unit, Dequar Road, Pretoria.

CLOSING DATE : 26 October 2018 (Applications received after the closing date and faxed copies will
not be considered).

NOTE : The advertisement(s) contained herein is/are meant for the attention/perusal of all
interested job seekers, whether they are serving employees/officials of the
DOD/Public Service, unemployed persons or persons employed outside the Public
Service. Persons not employed by the DOD/Public Service are encouraged to
apply for the vacancies advertised in this circular. Applications must be submitted
on the prescribed form Z83 (obtainable from any Public Service department),
which must be originally signed and dated by the applicant and which must be
accompanied by a detailed CV (with full particulars of the applicants’ training,
qualifications, competencies, knowledge & experience) and clear certified copies
of original educational qualification certificates, ID document and Driver’s license
(where applicable). Failure to comply with the above instructions will result in
applications being disqualified. Applicants applying for more than one post must
submit a separate form Z83 (as well as the documentation mentioned above) in
respect of each post being applied for. If an applicant wishes to withdraw an
application it must be done in writing. Should an application be received where an
applicant applies for more than one post on the same applications form, the
application will only be considered for the first post indicated on the application and
not for any of the other posts. Under no circumstances will photostat copies or
faxed copies of application documents be accepted. The successful candidates
will be subjected to Personnel Suitability Checks (criminal record-, citizenship- &
financial/asset record checks and qualification and employment verification).
Successful candidates will also be subjected to security clearance processes.
Applicants who do not receive confirmation or feedback within 3 (three) months
after the closing date, please consider your application unsuccessful. Due to the
large volume of responses anticipated, receipt of applications will not be
acknowledged and correspondence will be limited to short-listed candidates only.
For more information on the job description(s) please contact the person indicated
in the post details. Successful candidates will be appointed on probation for the
period of twelve (12) months in terms of the prescribed rules.