SECRETARY: SENIOR MANAGER: EB OPERATIONS – GOVERNMENT PENSIONS ADMINISTRATION AGENCY – Pretoria

REF:
SEC/EB/2018/02/1P

SALARY : R152 862. per annum (basic salary)

CENTRE : Pretoria Office

REQUIREMENTS : An appropriate 3 year qualification (Office Administration/ Secretarial) coupled
with 6 – 12 months office administration/secretarial experience or Grade 12
with 2 years’ experience in the field of office administration/secretarial.
Experience in writing memos and taking minutes. Knowledge of the MS Office
package, with experience in word processing, Outlook, Power Point and Excel
(Which may be assessed if need be.) Knowledge of Office Administration.
Knowledge of Public Service and departmental Prescripts and Legislations.
Keep abreast with procedures and processes with the office of the Senior
Manager. Typing skills. Written and verbal communication skills at all levels.
Good telephone etiquette. High level of reliability. Good interpersonal
relations. Ability to act with tact and discretion. Adhering to business ethics.
Good grooming and presentation skills. Sound organising skills.

DUTIES : The successful candidate will be responsible for the following functions and
include, but not limited to: Providing a clerical support service to the Senior
Manager: Liaises with travel agencies to make travel arrangements. Checks
the arrangements when relevant documents are received. Arranges meetings
and events for the manager. Identifies venue, invites role players, organises
refreshments and sets up schedules for meetings and events. Processes the
travel and subsistence claims for the unit. Processes all invoices that emanate
from activities of the work of the manager. Records basic minutes for the
meetings of the manager where required. Drafts routine correspondence and
reports. Does filing of the documents for the manager and the unit where
required. Administers matters like leave forms, leave registers and telephone
accounts. Handles the procurement of standard items like stationery and
refreshments. Collects all relevant documents to enable the manager to
prepare for meetings. Provides a secretarial/receptionist support service to the
Senior Manager: Receives telephone calls and refers the calls to the correct
role players if not meant for the manager. Records appointments and events
in the diary for the manager. Types documents for the manager. Operates
offices equipment like fax machines and photocopiers. Remains Up to date
with regard to prescripts/policies and procedures applicable to his/her work
terrain: Studies the relevant Public Service and departmental
prescripts/policies and other documents to ensure that application thereof is
understood properly. Remains abreast with the procedures and processes that
apply in the office of the manager

ENQUIRIES : Mr Tumisho Manaka 012 319 1075

FOR ATTENTION : Mr Tumisho Manaka– Recruitment

NOTE : One position of Secretary to the Senior Manager: EB Operations is currently
available at the Government Pensions Administration Agency. This position
will be filled permanently.

APPLICATIONS : Please forward your application, quoting the relevant reference number,
Government Pensions Administration Agency, 34 Hamilton Street, Arcadia,
Pretoria

CLOSING DATE : 26 February 2018, 12H00 No late applications will be considered.

NOTE : Requirement of applications Applications must be submitted on form Z83,
obtainable on the internet at http://www.gpaa.gov.za (Originally signed). The
relevant reference number must be quoted on all applications. Application
should consist of (1) a comprehensive CV (specifying all experience and
duties, indicating the respective dates MM/YY as well as indicating references
with full contact details) (2) original certified copies of all qualifications
(including matriculation), Identity document, valid driver’s license (where
driving/travelling is an inherent requirement of the job) and proof of citizenship
if not RSA Citizen. Copies of certified documents will not be accepted – all
copies must be originally certified in the past 3 months. Failure to submit the
above information will result in the application not considered and deemed a
regret. The candidate must agree to the following: Shortlisted candidates must
be available for interviews at a date and time determined by GPAA. Applicants
must note that pre-employments checks and references will be conducted
once they are short-listed and the appointment is also subject to positive
outcomes on these checks, which include but not limited to: security clearance,
security vetting, qualification/study verification, citizenship verification,
financial/asset record check, previous employment verification and criminal
record. Applicants will be required to meet vetting requirements as prescribed
by Minimum Information Security Standards. It is the applicant’s responsibility
to have foreign qualifications evaluated by the South African Qualifications
Authority (SAQA). Correspondence will only be conducted with the short- listed
candidates. If you have not been contacted within three (3) months after the
closing date of this advertisement, please accept that your application was
unsuccessful. The candidate must take note of: It is intended to promote
representativeness through the filling of these posts and the candidature of
persons whose promotion/ appointment will promote representativeness, will
receive preference. Disabled persons are encouraged to apply. For salary
levels 11 – 15, the inclusive remuneration package consists of a basic salary,
the state’s contribution to the Government Employees Pension Fund and a
flexible portion in terms of applicable rules. SMS will be required to undergo a
Competency Assessment as prescribed by DPSA. All candidates shortlisted
for SMS positions will be required to undergo a technical exercise that intends
to test the relevant technical elements of the job. The GPAA reserves the right
to utilize practical exercises/tests/competency assessments for non-SMS
positions during the recruitment process (candidates who are shortlisted will
be informed accordingly) to determine the suitability of candidates for the
post(s). The GPAA reserves the right to cancel the filling/not to fill a vacancy
that was advertised during any stage of the recruitment process. The
successful candidate will have to sign and annual performance agreement and
will be required to undergo a security clearance.